Categories of Personal Information Collected

Purposes Personal Information is Used

Identifiers and Contact information.

This category includes name, alias and other names, address, telephone and/or mobile phone numbers, email address, date of birth, Social Security Number, driver’s license number or state ID card number, passport number, and other unique personal identifiers associated with you or your beneficiaries such as your spouse or child.

·   Collect and process employment applications, including confirming eligibility for employment, background and related checks, and onboarding

·   Process payment or payroll and employee benefit plan and program administration, including enrollment and claims handling

·   Maintain personnel records

·   Comply with record retention requirements required by law

·   Communicate with employees and/or employees’ emergency contacts and plan beneficiaries

·   Comply with applicable state and federal labor, employment, tax, benefits, workers’ compensation, disability, equal employment opportunity, unemployment claim information requests, workplace safety, and related laws

·   Prevent unauthorized access to or use of the UI’s property, including the information systems, electronic devices, network, and data

·   Ensure employee productivity and adherence to UI policies

·   Investigate complaints, grievances, and suspected violations of UI policy

·   Use in the event of a substantial corporate transaction, such as a merger, asset sale, or consolidation

·   Respond to valid requests for data pursuant to a subpoena, court order, legal process, law enforcement requests, legal claims, and government inquiries

·   Carry out our contractual obligations or enforce our rights arising from any contracts between us

Protected classification information.

This category includes characteristics of protected classifications under California or federal law, including the following: race, skin color, national origin, religion (includes religious dress and grooming practices), sex/gender (includes pregnancy, childbirth, breastfeeding and/ or related medical conditions), gender identity, gender expression, sexual orientation, marital status, medical condition (such as genetic characteristics, cancer or a record or history of cancer), disability (such as mental and physical including HIV/AIDS, or cancer), military or veteran status, request for family care leave, request for leave for an employee’s own serious health condition, request for pregnancy disability leave, and age.

·   Comply with applicable state and federal Equal Employment Opportunity laws

·   Design, implement, and promote UI’s diversity and inclusion programs

·   Investigate complaints, grievances, and suspected violations of UI policy

·   Administer the employee benefit plan and program design and administration, including leave of absence administration

Sign-in, device, internet or other electronic network activity information.

This category includes without limitation:

•   username and password, account name or number, and other online or device identifiers

•   all activity on UI’s information systems, such as internet browsing history activity, search history, intranet activity, email communications, stored documents and emails and information regarding interactions with websites and applications, our systems, and networks;

·   all activity on UI-provided communications systems including call logs, chat logs, and direct messages, application use on company systems, browsing and search history on UI systems, email communications via UI email systems, and other information regarding an Employee’s use of UI-issued programs, applications, and systems.

•   Facilitate the efficient and secure use of UI’s information systems

•   Ensure compliance with UI information systems policies and procedures

•   Comply with applicable state and federal laws

•   Prevent unauthorized access to, use, or disclosure/removal of the UI’s property, records, data, and information

•   Enhance employee productivity

•   Investigate complaints, grievances, and suspected violations of UI policies

•   Verify and maintain the quality, safety, and performance of our products and services, including product and service testing, research, and development

•   To monitor work-related software licenses and credentials, including provisioning software licenses for use in the course of an employee’s work-related responsibilities

Geolocation data.

This category includes badge access at UI offices.

•      Improve safety of employees, customers and the public with regard to access of UI properties and equipment therein

•      Preventing unauthorized access, use, or loss of UI property

•      Ensure employee productivity and adherence to UI policies

•      Investigate complaints, grievances, and suspected violations of UI policy

Professional and employment-related information.

This category includes without limitation:

•   data submitted with employment applications including, employment history, employment recommendations, etc.

•   background check and criminal history

•   work authorization

•   professional licenses

•   educational degrees

•   fitness for duty data and reports (upon return from a medical leave of absence)

•   performance and disciplinary records

•   salary and bonus data

•   benefit plan enrollment, participation, and claims information

•   leave of absence information including religious and family obligations, physical and mental health data concerning employee and his or her family members

•      Collect and process employment applications, including confirming eligibility for employment, background and related checks, and onboarding

•       Employee benefit plan and program design and administration, including leave of absence administration

•      Determine compensation, bonus, and other incentive programs

•      Maintain personnel records and comply with record retention requirements

•      Communicate with employees and/or employees’ emergency contacts and plan beneficiaries

•      Comply with applicable state and federal labor, employment, tax, benefits, workers compensation, disability, equal employment opportunity, workplace safety, and related laws

•      Business management

•      Prevent unauthorized access to or use of UI property, including UI information systems, electronic devices, network, and data

•      Ensure employee productivity and adherence to UI policies

•      Respond to client or potential client requests for proposals

•      Recruiting, retention, and promotion of employees

•      Manage professional development

•      Manage conflicts of interest

•      Investigate complaints, grievances, and suspected violations of UI policies

Education information.

This category includes education history and transcripts that is not publicly available.

•      Evaluate an individual’s appropriateness for hire or promotion to a new position.

Financial Information.
This category includes bank account, billing address, and information about your income and account balances.

•      Process payroll

•      Manage company expenses, corporate credit cards and expense reimbursements, as well as administering equity, compensation, bonus, and insurance programs

Inferences drawn from the personal information in the categories above.

This category includes any information drawn from any of the personal information categories referenced above to create a profile about an employee reflecting the employee’s characteristics, psychological trends, preferences, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.

•      Engaging in human capital analytics, including but not limited to, identifying certain correlations about individuals and success on their jobs, analyzing data to improve retention, and analyzing employee preferences to inform department and HR Policies, Programs and Procedures.